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Calendar

An overview of the Calendar, what you see, how you can use it, and what value it brings.

Updated over 2 weeks ago

About the Calendar

The Calendar in Apsis One gives you a visual overview of everything that's scheduled, active, or coming up across your account. It pulls together email sendings, SMS campaigns, active website activities, and your own Notes and To-Do's — all in one place.er

Think of it as your planning hub: one glance tells you what went out last week, what's going out today, and what's scheduled for next month.

💡 Good to know - The Calendar shows activities from the Section you're currently working in. If your account has multiple Sections, make sure you've selected the right one in the left-hand menu to see the correct activities.

Where to find the Calendar

The Calendar is accessible from your start page (Dashboard). It sits alongside your Dashboard insights, giving you immediate visibility into your schedule when you log in.

Monthly and weekly views

The Calendar supports two views, and you can switch between them at any time:

  • Monthly view — shows the full month at a glance. Best for getting an overview of your sending schedule and spotting gaps or overlaps.

  • Weekly view — zooms in on a single week with more detail. Best for day-by-day planning and checking exactly what's going out when.

Click the Calendar view icon to switch from monthly to weekly view.

Click the icon again to switch back.

What you'll see on the Calendar

The Calendar uses two types of visual indicators to represent different kinds of activities:

Icons — scheduled, one-time activities

Small icons on specific dates represent activities that have a scheduled send or due date. These include:

  • Scheduled email sendings

  • Scheduled SMS sendings

  • To-Do's with a due date

  • Notes

Hover over any icon to see the activity name as a tooltip. Click the icon to open the activity details or jump straight to editing it.

Bars — ongoing activities

Horizontal bars that span across dates represent activities that don't have a single scheduled date but are running continuously. These include:

  • Active sign-up bars (only Apsis)

  • Cookie banners (only Apsis)

  • Web tracking script

Click on a bar to open the activity and see its details.

💡 Tip — Spot scheduling conflicts - If you see multiple email icons on the same date, you may be sending to overlapping audiences on the same day. Use the Calendar as a quick check to avoid over-communicating with the same recipients.

Interacting with Calendar items

The Calendar isn't just a read-only overview — you can use it to navigate directly to your activities.

Action

What happens

Hover over an icon or bar

A tooltip appears showing the activity name.

Click an icon or bar

Opens the activity details — from here you can view settings, edit, or access the report (for sent activities).

Click a To-Do icon

Opens the To-Do list in the Information Centre so you can mark it complete, edit it, or update the due date.

Click a Note icon

Opens your Notes in the Information Centre.

Notes and To-Do's on the Calendar

Your personal Notes and account-wide To-Do's both appear on the Calendar as circle icons on their associated dates. This makes them easy to spot alongside your scheduled platform activities.

  • Notes — private to you. Created from your profile icon in the Information Centre. Good for personal reminders like "Review last week's A/B test results".

  • To-Do's — visible to all users on the account. Include a due date and a completion checkbox. Good for team tasks like "Finalise Q2 newsletter content".

For full instructions on creating and managing Notes and To-Do's, see Navigate – Get to know the place.

💡 Good to know - Notes without a specific date and To-Do's without a due date will not appear on the Calendar. To see them, open the Notes or To-Do's section from your profile icon in the Information Centre.

How to use the Calendar effectively

Weekly planning

Switch to the weekly view at the start of each week. Check which emails and SMS are scheduled, whether any overlap with each other or with active marketing automation flows, and if there are any days where nothing is going out that you could fill.

Campaign coordination across channels

If you're running a multi-channel campaign (email + SMS), the Calendar shows both channels in one view. This makes it easy to confirm that your SMS goes out the day after your email — not at the same time.

Team visibility

When multiple people work in the same account, the Calendar helps everyone see what's been scheduled. Combined with To-Do's (which are shared), it becomes a lightweight planning board for your team's Apsis One activities.

Retrospective reviews

Navigate back to previous months to see what was sent and when. This is helpful when preparing monthly reports or reviewing how a campaign sequence was spaced out over time.

Troubleshooting

Problem

What to check

I don't see any activities on the Calendar

Check that you're viewing the correct Section — the Calendar only shows activities from the Section you're currently in. Also make sure you have scheduled or active activities; draft activities don't appear on the Calendar.

My Note doesn't appear on the Calendar

Notes appear as icons on the Calendar on the date they were created. If you don't see it, try scrolling to the correct month or switching to the weekly view for the relevant week.

My To-Do doesn't appear on the Calendar

To-Do's appear on the Calendar on their due date. If you didn't set a due date, the To-Do won't show up on the Calendar — open it from the Information Centre instead.

I see an activity I didn't create

The Calendar is account-wide within your Section. Any user with access to the same Section can schedule activities that will appear on the Calendar. Check the User Activity Stream to see who scheduled it.

What's next?

Now that you know how to read and use the Calendar, here are some useful next steps:

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