Event tool: Sessions
Time to set up your Event Sessions!
Create several Sessions if the Event is taking place at various times and places.
In this Article
Add Sessions
An Event can hold one or several Sessions. Create at least one Session, add further Sessions if the Event is taking place at several occasions or venues.
Click Add new Session. Fill out name and location.
Add meeting link if you are planning a digital Event.
Select a time and a date for the Session.
💡Tip! Add all Sessions before proceeding to the Registration form, as the Session information is fetched into the Registration form template.
Number of Attendees allowed
Set maximum number of Attendees allowed to sign up for a Session. No limit to the number of Attendees - leave the field empty, or set to zero.
You can override the maximum number manually by adding and edit Attendees (after the registration period as well).
Registration Period
Toggle the Required switch to make registration mandatory.
Toggle the Set registration period switch to limit registrations to a certain period of time. In order to plan logistics, it could be convenient to close registration some time before the Event takes place.
If registration is required, the next step is to create a Registration form. If not, there will be no option to create a form.
Waiting list
Enable Allow waiting list if you want to offer your invitees to register to waiting list after a Session is fully booked.
After registering to the waiting list, the invitee will receive an automatic confirmation Email informing about the waiting list process.
Waiting list process
Invitee submits Registration form and ends up on the waiting list
Once an Attendee cancels their Registration, the first person on the waiting list will be Registered to the Event.
The new Attendee's Session status will change automatically from “Waiting list” to “Registered”.
The new Attendee receives the Confirmation email, welcoming them to the Event (created at a later step on the Sendings page).
The waiting list process is completely automatic but if you wish to, you can do changes in the waiting list manually! Read about how to monitor and manage the Waiting list here!
Edit Session
The created Sessions will be listed on the Session page.
Edit the Sessions with the pen icon on the right of each Session.
When you have added all the Sessions for your Event, click Save to continue to the next step: create the Registration form.
💡Tip! Add all Sessions before proceeding to the Registration form, as the Session information is fetched into the Registration form template.